Web-based Document Management Systems

Secure web-based document management systems have become the platform of choice for many organizations.

Web-based systems:

Eliminate upfront hardware and software costs
Rapid deployment with little IT involvement
Provide secure access to remote users
Offer state of the art functionality for a low monthly fee
Zero maintenance

National Scanning will pre-load and index all of your files: those that we scan for you and other electronic files from any of your existing systems. With scheduled pickups on a going forward basis, we will ensure than your new documents are loaded in a timely manner.

Feature List Summary

Text content of paper documents is OCR'ed & indexed for searching

Thumbnail and Instant View document preview functionality that allows you to see what's in a document before downloading it

Available in Spanish, Portuguese, Brazilian Portuguese, French, German and Italian

Drag & drop documents from your desktop

Configurable electronic signatures to assist with compliance

Document shortcuts (link to a document in another folder)

Customizable dashboard (displaying subscriptions, pending documents, checked-out documents, quick links & more)

Unlimited documents, folders, workflows, document properties, document types, roles, groups and users provide space for ample storage and collaboration

Create users, groups & roles that map to your organization's structure & processes

Role or group-based permission structure & workflow assignment

Notifications of changes made to documents & folders

Notify selected roles or groups when action on a workflow is required

Automatically trigger workflows for specific folders or document types

Collaborate using threaded document discussion forums

Email documents from within the application to internal users or email a one-time download link to external users

Create and capture unlimited custom document properties for easy search & archiving

Upload documents in bulk using ZIP files or import from existing directory locations

Create Hot Folders for importing documents and their metadata from your existing applications, fax servers, and scanners

Document versioning, with previous versions of documents available in a version history

Visually compare versions of document contents and properties

Implement your organization's custom document numbering schemes

Full text search on numerous document types (Microsoft Office, PDF, OpenOffice, XML, HTML, RTF, text)

Simple & Boolean Search all document fields (including author, date modified, custom fields, workflow and file type)

Create saved searches which can be used by other users

Define document type alerts to remind yourself and other users of time-based events, including contract expiry, document retention periods and reviews

Scan and securely store all paper documents

Next Steps

Our team of professionals is happy to answer questions and assist with your project.

Click here for additional information about our services, to request a free demo account, schedule a pilot project, and discuss your project with a knowledgeable representative.

About "Software as a Service (SaaS)"

In general, Software as a Service (SaaS) means having software or hardware made available to you over the Internet. There's no need to make a capital investment because you essentially rent the applications you need and then pay as you go. It's great for organizations of all sizes, especially small and mid-sized companies that don't have the capital budget or can't afford the expense of upgrades and maintenance or purchased software or hardware.

You'll hear a lot more about SaaS because its usage overall is growing. At least 80 percent of large companies are in some stage of trial, implementation, or use of SaaS, according to a survey of 250 North American IT managers commissioned last year by F5 Networks Inc. and conducted by Applied Research. In addition, approximately two-thirds of respondents said they have dedicated SaaS budgets, and more than 70 percent said they expect their SaaS budgets to grow over the next two years.