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Medical Records Conversion

Patient chart and medical records scanning image

National Scanning offers secure nationwide HIPAA compliant medical records scanning services.

Our team has successfully worked with with hundreds of small practices and medical facilities to convert patient charts and billing files to digital. All files are processed by our trained staff in our secure facilities or at your office.

What we offer

Chart preparation (staple pulling and removing files from folders)
High speed chart scanning & file naming
Files named by Patient Name, ID, Date, and MRN
EMR migration & import services
Output charts to CD
Free pickup nationwide & on-site scanning services
Secure shredding, storage, or return of files

Questions? Contact us today for a risk free consultation and a free copy of our exclusive guide "Roadmap For A Paperless Practice"

Medical Records Scanning Resources

Benefits

The conversion of your files - patient records and billing documentation - is an important step in the evolution of your practice or facility. Whether your practice is simply scanning your existing collection of files or transitioning to a comprehensive EMR solution for all activity moving forward, the operational and financial benefits (cost savings and process improvement) are enormous.

With the recent signing of the American Recovery and Reinvestment Act by President Obama, physicians who use certain electronic medical records technologies are eligible for substantial additional payments from the Centers for Medicare & Medicaid (up to $64,000 over five years) and numerous Federal tax credits. The Congressional Budget Office projects that such incentives will push up to 90 percent of U.S. physicians to use EMRs over the next 10 years.

HIPAA and Security

The security of your files and privacy of patient information is not just good customer service, it is the law. National Scanning meets or exceeds all industry standards for record tracking and security. During scanning, your files will be logged, barcoded, and kept under 24 hour surveillance. Once scanned, they will be kept in a secure area until either returned to you or securely shredded.

In most cases, scanned documents are more secure than their paper counterparts. Records can be stored in password protected applications, or the disk can simply be locked in a drawer. We have visited countless practices where the paper records storage was not HIPAA compliant. Simply having the files scanned addressed the security concerns - quickly, cost effectively, and easily.

Quality

When a person is sick or injured, they visit a Doctor. Why? Because the Doctor has specialized training and knowledge. Occasionally, when a medical practice has an imaging need, they choose to do the work themselves. This decision almost certainly leads to failure. Why? Because the talented professionals in the medical practice are not provided with the same training, resources, equipment, and oversight that the team at National Scanning has developed.

Your patient and billing records are too important to treat quality lightly. On average, an in-house solution leads to quality rates of 72%, with some practices experiencing quality rates lower than 50 percent! Can you imaging only being able to retrieve half of your files? National Scanning is the only firm in the industry to guarantee 100% quality on all projects.